Attendance

Everyday Counts for Student Attendance

Students ages 6-18 are required by law to attend school daily. When your child is absent, late, or picked up early, they miss learning opportunities and can easily fall behind. It is very important for your child to be at school every day. Below you will find the education codes that pertain to attendance.

 

EDUCATION CODE SECTION 48200: Requires persons between the ages of 6 and 18 years of age to compulsory full-time education.

 

EDUCATION CODE SECTION 48260: Truancy definition - Any pupil subject to compulsory full-time education or to compulsory continuation education who is absent from school without valid excuse three full days in one school year or tardy or absent for more than any 30 minute period during the school day without a valid excuse on three occasions in one school year, or any combination thereof, is truant and shall be reported to the attendance supervisor or to the superintendent of the school district.

Here are some helpful tips to do the night before to help your child be on time each morning:

  • Check homework/folders
  • Pack lunches and backpacks
  • Pick and set out your clothes and shoes
  • Take a bath or shower

 


ACCEPTABLE REASONS FOR
EXCUSED STUDENTS ABSENCES
 

(46010, 46010.5, 48205 Ed Code):

Student must be given an opportunity to complete work which is reasonable, close to, but not necessarily identical to, missed work.


1. Student medical, dental, optometric or chiropractic appointment. (Requires a doctor’s note).
2. Funeral services of parent, sibling, grandparent, brother-in-law, sister-in-law, or any relative living in the immediate household of the child.
3. Student court appearance (Requires verification).
4. Employment in the Entertainment Industry.
5. Observance of a religious holiday or ceremony. (A three day advance notice should be given to school).
6. Short term independent study approved in advance by principal.


Student illness- school may require a doctor’s note verifying absences for more than 3 consecutive days.

Note: These absences must still be reported to the school office within 48 hours by a parent/guardian.

Letters will be sent from the school sites in regards to attendance concerns.

SCHOOL ATTENDANCE REVIEW BOARD

  • A letter will be sent to the parent/guardian from the SARB requesting their attendance to a mandatory hearing with the SARB members.The SARB members’ goal is to identify a solution or appropriate resources for resolving the student’s attendance problem
  • An administrator from the student’s school will present the information to the SARB
  • Parent/guardian will have an opportunity to address the SARB
  • The SARB will ask the parent and the student to sign an attendance contract once the terms have been identified

 

SHORT TERM INDEPENDENT STUDY

Independent study is an optional educational alternative in which no pupil may be required to participate.

In a case where a student will be absent 5 days or more, an Independent Study Agreement may be entered into by the student and parent upon signing and agreeing to the terms of the Independent Study Agreement.This should be done at least 5 days in advance of the student’s absence.

Assignments and resources will be given in the subject matters and quantity so the student may fulfill attendance requirements and keep up with the class. At the end of the absence period the classroom teacher will evaluate the amount and quality of work to determine the attendance credit earned.
  • Advance notice must be given to the school site
  • Minimum of 5 days and a maximum of 15 days
  • Signed Independent Study Agreement; Complete and return all assignments


EXCESSIVE EXCUSED ABSENCES

The district must ensure that the attendance program limits excused absences, enumerated in this pamphlet, (Ed Code 48205) and the district administrator, the Principal, or the SARB may require verification by a school official or physician if absences for health reasons appear excessive and may require prior notice from parents for absences excused for justifiable personal reasons, such as non-emergency appointments or permitted religious instruction or retreats. (Ed Code 46014, 48205)

Letters will be sent from the school sites in regards to attendance concerns.

*All absences must be reported to the school office within 48 hours of the absence or the absence will be considered unexcused/truant.

    The Board of Trustees believes that regular attendance plays a key role in the success a student achieves in school. The Board recognizes its responsibility under the law to ensure that students attend school on a regular basis. BP 5113


TRUANCIES and UNEXCUSED ABSENCES

Reasons NOT acceptable for being absent from school and are considered truancies or unexcused absences during the regular school year are listed below.

A truancy occurs if a student is absent from school for the following reasons:

  1. Going on vacation. (See Independent Study information.)
  2. Baby-sitting, taking care of other family members.
  3. Under the influence of alcohol or drugs.
  4. “Personal” reasons.
  5. Waiting for service or repair people to arrive.
  6. Attending a sporting event.
  7. Bus not available/missing bus.
  8. Any other reason not included in “Acceptable Reasons for Excused Student Absences” in first column.

*Education Code 48260Any pupil subject to full-time education or to compulsory education who is absent from school without valid excuse three full days in one school year or tardy or absent for more than any 30-minute period during the school day without a valid excuse on three occasions in one school year, or any combination thereof, is truant and shall be reported to the attendance supervisor of the school district.


REFERENCE CHARTS FOR ATTENDANCE LETTERS


Code Description Code Description
A Unverified Absence (*) R Truant/unverified absence (*)
E Early P/U < 31 minutes ($) S Suspended (*)
I Illness Excused absence (*) T Tardy > 30 min. (counts towards truant) ($)
M Late < 31 minutes ($) U Unexcused absence (*)
P Early P/U > 30 minutes (counts towards truant) ($)  $ = Full ADA, * = No ADA

Attendance Matrix


Type of student 1st Letter
(3-5) A, P, R, T, U
(5-9) I
(10-14) M
2nd Letter
(6-7) A, P, R, T, U
(10-14) I
(15-19) M
3rd Letter
(8-10) A, P, R, T, U
(15-19) I
(20-24) M
4th Letter
(11+) A, P, R, T, U
(20+) I
(25+) M
 Regular Receives letter #1 as a written warning by 1st class mail.






Letter #1
Receives letter #2 with date for SART by 1st class mail.



SART Meeting



Letter #2
Receives letter #3 by 1st class mail to attend DART meeting. Site notifies Pupil Services to arrange meeting.


DART



Letter #3
Refer to SARB. Contact Pupil Services with assistance for scheduling SARB meeting.




Letter #4
 Intra Receives letter #1 as a written warning by 1st class mail.  Letter includes the possibility of transfer being revoked.



Letter #1
Receives letter #2 with date for SART by 1st class mail.  Additional written warning that current transfer may be revoked.

SART Meeting


Letter #2
Send letter revoking intradistrict transfer.  Parent must enroll in resident school.  Drop student as of date on letter or date arranged.




Letter #3
‚ÄčN/A

Student Dropped

 Inter Receives letter #1 as a written warning by 1st class mail.  Letter includes the possibility of transfer being revoked.



Letter #1
Receives letter #2 with date for SART by 1st class mail.  Additional written warning that current transfer may be revoked.

SART Meeting

Letter #2
Send letter revoking interdistrict transfer.  Parent must enroll in district of residence.  Drop student as of date on letter or date arranged.



Letter #3
N/A

Student Dropped



 


TIPS FOR PARENTS & GUARDIANS

 

  • Get your child to school on time, every day, and make sure homework assignments are complete.
  • Being in school every day raises your child’s chances for scoring well on important tests throughout the year.
  • Allow your child to stay home only when he/she has a contagious illness or is too sick to be comfortable.
  • Make sure your child exercises, eats a balanced diet, and gets plenty of sleep. This will help him/her to be mentally and physically ready to learn, and strengthen the immune system.
  • Read all information sent home by the school. Post important dates on a family bulletin board or on the refrigerator.
  • Give your child enough time to get ready for school in the morning. Try preparing lunches, packing school bags and laying out clothing the night before.
  • Plan family vacation during non-school days.
  • Try to schedule appointments for your child after school hours.
  • Help prevent child illnesses from spreading at school by getting your child vaccinated against flu.